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Administrator

Position Summary:

With Executive Director input as to agency policy, priorities, and plans of the Board, establishes and oversees the necessary administrative procedures of Children's Institute, an organization with $6M+ budget and 34 FTEs, established more than sixty years ago as an affiliate of the University. Develops, establishes, and reviews procedures and schedules to meet operational and strategic needs.

Responsibilities:

  • Board and agency operational development (20%)
    • Represents and serves as spokesperson of the organization in all matters relating to members of its independent board of directors.  
    • Designs and implements staff and board processes to advance agency’s strategic priorities that foster growth and development of the organization.
    • Responsibilities include focusing and implementing specific strategic objectives of the organization that advance broadly ranging objectives, e.g., financial growth, technology growth, staff development, organizational development.  
    • Subsequent tracking, follow-up, and reinforcement of commitments with both board and staff are expected, as well as a successful design and implementation of workflows leading to successful grant submission that advance strategic agency objectives.
    • Responsible for coordinating all board events and scheduling, reporting, and follow-up consistent with stewardship duties associated with NYS Not-for-Profit entities.  
    • Prepares materials for annual report to the board and community.  
  • Administers key personnel actions, policies, and procedures that ensure organizational values are met such as in the area of diversity and equity (20)
    • Drafts operating and procedural direction to advance the board’s policy directions for the agency; provides policy instructions to staff.
    • Provides references and draft responses to staff involving the interpretation of University as well as organization policy, regulations, procedures, etc.
    • Responsible for creation and submission of key Personnel Action Forms for the Agency, including working with the appropriate department head and Finance to ensure accurate, timely, and complete documents are submitted.
    • Follows up as needed to ensure human resources-related needs are met.
    • Implements diversity, inclusion, and equity-advancing staff processes, leads on-boarding processes, and maintains relevant documentation and assigning of tasks as needed to other staff.
  • Advancement (20%)
    • Participates in planning meetings, conference symposia, etc. and coordinates the arrangements and preparation of program literature and other materials that promote the mission of Children’s Institute.
    • Provides direction and support as needed to ensure the board’s financial donation goals are achieved, working with the development team and associated board members to increase awareness and contributions to the Agency.
    • Supports the timely administration of correspondence in recognition of contributions or financial donors, including assurance that timely and appropriate responses are provided to contributors.
  • Community Liaison (10%)
    • Assists the Executive Director in liaison with funders, University of Rochester – both River Campus and Medical Center -- ROC the Future, REJI, and other community initiatives.
    • Supports the staff in preparation of educational materials and schedules for meetings with New York State Education Department, Legislators, and Governor’s office.
  • Optimizing time resources (25%)
    • Responsible for scheduling events and meetings/calendar of the Executive Director with internal and external participants, with broad responsibility for decision-making, ensuring all are treated consistently and in support of the organization’s mission.  
    • Coordinates key routine, annual, and periodic planning activities of leadership, including Strategic Plan, Leadership Team, and Staff meetings, in addition to the agency’s board schedule and process management.  
  • Other duties as assigned (5%)


Qualifications:

This individual should have a bachelor’s degree in a relevant field (business, education, early education, social work, human development, psychology, etc.). Masters preparation is a plus. The individual should have 3-5 years of working in a non-profit organization with active external board and significant level of independence and responsibility. Experience in project management is a plus.

Competence:

The ideal candidate will understand the operation of and management of non-profit organizations. Knowledge of technical capabilities, including both current and future opportunities to enable the mission to be achieved with increasing levels of speed and effectiveness will be helpful as well. Awareness and application of potential innovative developments that may benefit the mission are advantageous. The individual should have strong communication and people skills including strong verbal and written communication skills, the ability to develop relationships, and the ability to work with both senior level and front-line staff from a variety of sectors. Finally, the individual should have knowledge of social and emotional learning, resilience, youth development, and/or child development.

This position will promote strategic connections related to the roles and strategic directions of the Executive Director and board. She/he will have authority over submission and follow-up on personnel actions and communications with HR Business Partners at the University. Further, the individual in this organization will contribute thinking, ideas, and recommendations for the development of the organization’s overall services and supports, and strategic plan implementation.

Employment Status:

Full Time; 40 hours

Equal Employment Opportunity

Children’s Institute is committed to equal employment opportunity for all persons regardless of race, religion, color, national origin or citizenship, ancestry, sex, gender, gender identity, gender expression, age, disability, sexual orientation, marital, military or veteran status, or any other status or characteristic protected by law.

We welcome qualified candidates with diverse backgrounds to help us best serve our great Community!

Please submit your application through the University of Rochester/Office of Human Resources: http://www.rochester.edu/working/hr/jobs (Job ID 220801). Please note, when you get to the UR website, click “all other openings” under the job search box. Then search for the job ID number in the keyword box at the top of the page. Please proceed to apply. All questions can be directed to amwhite [at] childrensinstitute.net (Ann Marie White.)


Information Analyst II

Position Summary:

Gathers information, analyzes and interprets data, disseminates information; helps formulate goals, protocols and information gathering methods.

Responsibilities:

Under general direction within policy guidelines and protocols:

  • Collects data by the use of questionnaires, interviews, reports and searches of existing journals, etc.
  • May perform a large number of computer search strategies. Reviews retrieved information for pertinency to the project.
  • Meets with project participants to help formulate project goals and determine protocols and information gathering methods. May assist in design, development and programming of systems needed to meet optimum data presentation goals.
  • Maintains records and conducts correspondence with a variety of agencies and officials that provide a source of information.
  • Prepares reports and recommendations based upon analysis of information gathered.
  • Reviews work of Information Analyst I or others performing similar work, and supervises clerical staff and field work aides. 


Qualifications:

Bachelor's degree with major course work in social or technical field and some graduate level course work in that field (or library science or information science), and 1-2 years experience in the analysis and dissemination of information; or an equivalent combination of education and experience. Knowledge of programming and statistical programming packages would be helpful.

Equal Employment Opportunity

Children’s Institute is committed to equal employment opportunity for all persons regardless of race, religion, color, national origin or citizenship, ancestry, sex, gender, gender identity, gender expression, age, disability, sexual orientation, marital, military or veteran status, or any other status or characteristic protected by law.

We welcome qualified candidates with diverse backgrounds to help us best serve our great Community!

Please submit your application through the University of Rochester/Office of Human Resources: http://www.rochester.edu/working/hr/jobs (Job ID 219244). Please note, when you get to the UR website, click “all other openings” under the job search box. Then search for the job ID number in the keyword box at the top of the page. Please proceed to apply. All questions can be directed to Marjorie Allan at mallan [at] childrensinstitute.net.


Trainer – per diem

Position Summary:

Children’s Institute, a non-profit organization affiliated with the University of Rochester, seeks qualified individuals to provide high quality training to various child-serving audiences (i.e., teachers, early education professionals, youth workers) on an as needed basis. Content areas may include social emotional learning, play therapy, early childhood development and/or assessment. Must have strong training background with ability to engage varied audiences, deliver content effectively with the goal of skill transfer and retention, and maintain high levels of professionalism and courtesy, while supporting the overarching mission of emotional, behavioral, and cognitive support of children. Background in emotionally responsive skill development and practice preferred. Applicant will have to be open to continuous improvement and demonstrate flexibility in scheduling, workload, travel, and ability to work with members of different teams/projects. Ideal candidate will be involved in developing, as well as delivering, trainings. 

Responsibilities:

  • Deliver trainings, workshops, conference sessions, and coaching based on Children’s Institute protocol across various projects and programs, including Whole Child Connection, Primary Project, and the RECAP early childhood assessment.  
  • Expand research base and knowledge of content areas to align with current educational trends and practices.
  • Present a professional image and message as a representative of Children’s Institute.
  • Attend planning meetings as needed.
  • Ensure that training participants complete an evaluation for reflection. Use feedback to improve upon training content and delivery skills as warranted.  


Qualifications:

  • Bachelor’s degree with background in education, social work, early childhood education, or social emotional learning, youth development, or an equivalent combination of education and experience. 
  • Effective communication and interpersonal skills.
  • Experience in teaching, training, or professional development preferred.
  • Open and collaborative style for teamwork and cooperation.
  • Consistent and continual support of Children’s Institute mission to serve, support, and nurture all children.


Please submit resumes to:
dbreitung [at] childrensinstitute.net (Dawn Breitung)
Assistant Director, Whole Child Connection
Children's Institute
274 N. Goodman Street, Suite D103
Rochester, NY 14607
(585) 295-1000, ext. 255


Equal Employment Opportunity

Children’s Institute is committed to equal employment opportunity for all persons regardless of race, religion, color, national origin or citizenship, ancestry, sex, gender, gender identity, gender expression, age, disability, sexual orientation, marital, military or veteran status, or any other status or characteristic protected by law.